Portable Office Essentials: Mobile Tools to Keep You Organized

Posted April 4, 2018 by Manu Aggarwal

A flexible workspace tops the list for many entrepreneurs and business owners today. With a virtual office, one can keep their overhead low and costs down to the minimum, while focusing on the essentials.

Throw in the advantages of the coworking spaces, and you have the magic element for productivity. In this kind of collaborative environment, you can also grow your network amongst other entrepreneurs while building a business from anywhere in the world.

But a mobile business doesn’t mean your space has to be completely free of gadgets. It just requires choosing the right mobile office tools that are best suited to your lifestyle.

If you travel a lot, you want to have portable office gadgets. If you are renting a shared workspace, you need the best collaboration and productivity tools. Here are the types of accessories we recommend to keep you organized and thriving:

1. Video Conferencing Software

If you work from a shared space but need to still have frequent and direct communication with your team, video conferencing is the way to go. You get to see and interact with your colleagues, making the meetings more personal and engaging.

If you are new to video conferencing, try out Join.me, which makes hosting or joining meetings as hassle-free as possible. There is no need to install apps or plugins. If you have rented a private office in the shared workspace, your video conference calls might just level up.

2. Cloud-Based Collaboration Tools

There is always the chance of a poor Wi-Fi connection when you are traveling. Luckily, a co-working space usually guarantees high-speed internet. In case you are out and about and need a portable conference room, though, try the ultra-mobile TeamConnect Wireless. Its four speakers come in a stylish case, which also hides a charging hub. Hook up your laptop or smart devices, and sit down with your team virtually in a matter of minutes. Smaller than a backpack, it’s a travel-friendly way to stay connected and productive wherever you go.

3. Portable Keyboards

Nowadays, you don’t have to carry around a clunky computer to get the job done. With the line between tablets and personal computers almost non-existent, many people use tiny digital devices to work. But if you need to write lengthy text or edit documents, a simple solution is wireless keyboards.

The foldout Text blade by Waytools is tiny — just one-third the size of an iPhone. This means you can even leave your tablet at home and work straight from your smartphone. Its multi-touch keys are the perfect solution for replying to emails and updating your business social network sites.

4. Portable Robotic Printer

Sometimes, work may require you to sign documents and papers. What if you don’t have access to a printer? The Pocket Printer from ZUtA labs is a mini robotic printer that lets you print on just about any size of paper. When you are going for the most effective, sensible and practical tools for a portable office, smaller is usually better.

5. The Ultimate Flash Drive

There are plenty of affordable and practical flash drives on the market, but the 16GB Supra 3.0 by Leef is a favorite of many busy business owners. Waterproof, dustproof and shockproof, its real attraction is in its minuscule size — smaller than a finger ring. Complete with LED light, it fits bulky files and functions as external drive storage when you are on the road — or in the air!

6. Noise-cancelling Headphones or Earbuds

If you find yourself slacking off in productivity due to all the buzz around you, the solution is simple and fits in your carry-on laptop bag: noise-canceling headphones.

Many folks in coworking offices thrive on the dynamic atmosphere and stimulating environment it provides. It can inspire creativity and bring new and innovative ideas about. But if you find the outside white noise is too distracting, or if you want to play music while you work, check out this recommended list of the best noise-cancelling headphones

7. Adequate Charging System

An essential part of any portable office is access to power points, so be sure you have brought proper charging cords and cables.

This is especially important if you are traveling to another country. Make sure you have picked up a voltage converter with multiple conversion options. That way, you can use many devices at once. Three-in-one USB chargers are light and easy to pack when you’re roaming.

8. A Cordless Mouse

While we’re on the subject of cables, it goes without saying that the fewer wires you to have to untangle, the better. A cordless mouse is a game changer for anyone, but particularly for those running a business who need to be connected 24/7, and don’t want the hassle of too much baggage and distractions.

Technology has changed the way we do business; make sure you are using it to its full advantage. Get additional tips on portable office essentials and subscribe to our office space blog today!

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